Bylaws of the Graceland University's ACM Chapter of the Association for Computing Machinery
1. This organization shall be called the Graceland University's ACM Chapter of the Association for Computing Machinery. In these bylaws it is referred to as the Chapter; the Association for Computing Machinery is referred to as the ACM.
1. The Chapter is organized and will be operated exclusively for educational and scientific purposes to promote the following:
a. An increased knowledge of and greater interest in the science, design, development, construction, languages, management and applications of modern computing.
b. Greater interest in computing and its applications.
c. A means of communication between persons having an interest in computing.
2. The Chapter will serve professionals of the <your group name> and other interested persons in the <city/province> community.
3. The Chapter is chartered by the ACM.
The provisions of this section must conform to the membership provisions specified in ACM's Bylaws (Bylaw 6, Section 5; ACM Constitution Article 3).
1. Membership in the Chapter shall be open to all ACM members and nonmembers, upon request and payment of any local dues. [If you do not want non-ACM members to vote, you can create an Affiliate membership category.]
1. The officers of this Chapter shall be: Chair, Vice Chair, Secretary, and Treasurer. These officers constitute the Council. A minimum of three officers is needed to establish a Chapter; some Chapters combine the offices of Secretary and Treasurer. Other offices may also be established.
2. Three officers of the Chapter must be voting members of the ACM.*
3. The officers shall be elected by a plurality of the votes cast at the annual election meeting. They shall take office on <date> and serve for one year.
4. No member may serve in the office of Chair or Vice Chair for more than two consecutive years.
Duties of Officers
1. The Chair is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of the ACM and these bylaws. The Chair shall preside at all meetings of the chapter and of its Executive Council. The Executive Council shall consist of the Chapter officers, and chairs of the Chapter's standing committees.
2. The Vice Chair shall preside at meetings in the absence of the Chair, assist the Chair in the management of the Chapter, and perform other duties that may be assigned by the Chair.
3. The Secretary shall keep the minutes of all Chapter and Executive Council meetings. Other duties of the Secretary include:
a. Preparation of the annual report for presentation at the election meeting.
b. Preparation of the Chapter's activity report and officer contact information, and submission of these to ACM Headquarters.
c. Submission of any proposed amendment to these bylaws to the Chair of the Membership Activities Board. Proposed amendments must be approved before they can be submitted to the Chapter's membership for a vote.
d. Perform other duties as assigned by the Chair.
4. The Treasurer shall collect dues, pay all bills, and maintain the Chapter's financial records. Duties of the Treasurer shall also include:
a. Preparation of the Chapter's annual financial report for presentation to the Chapter at the annual election meeting.
b. Completion and submission of the financial report to ACM headquarters.
c. Performance of other duties as assigned by the Chair.
There is no requirement that there be an Executive Council, but if there is one, the Chair would be the presiding officer. If there is no specific Executive Council, the set of officers are the Executive Council.
1. The Executive Council shall consist of the Chapter officers, the immediate past Chair, and chairs of the Chapter's standing committees.
2. The Term of the members of the Executive Council shall be coincident with the terms of the officers. They shall take office on <date> and serve for one year.
1. The standing committees of the Chapter shall be Program, Arrangements, Education, Membership, Publicity, etc.
a. The Program Committee shall plan and make arrangements for the technical programs of the Chapter's meetings in accordance with the membership's interests and the aims of the Chapter as set forth in Article II.
b. The Publicity Committee shall maintain a mailing list and publish and distribute all notices and publicity for and to the members of the Chapter.
With the advice of the Chapter's Executive Council, the Chair may appoint such temporary committees as appropriate.
1. A Nominating Committee, consisting of at least three voting members of the Chapter, at least two of whom shall not be members of the Executive Council, shall be appointed by the Chapter Chair at least two months prior to the Election Meeting.
2. An Audit Committee shall be appointed by the Chapter Chair at the close of the fiscal year to assure the accuracy of the accounting of the Chapters funds for the year. This Committee should also verify the accuracy of the Financial Report prepared by the Treasurer for submission to ACM headquarters.
1. Meetings shall be held as planned by the Program Committee. The Chapter shall hold meetings only in places that are open and accessible to all members of the Association.* You may have additional local government requirements about openness to the public and accessibility for the handicapped.
2. The Annual Business Meeting should be held at the last meeting of the term. At this meeting, the Secretary and Treasurer each shall present the required reports. Also, the election of officers shall be held. 3. Written notices of all meetings shall be distributed to all members at least one week prior to any meeting.
Disbursements and Dues
1. Disbursements from the Treasury for Chapter expenditures shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meetings.
2. Dues shall be fixed annually by the Executive Council.
Amendment and Voting Procedures
1. All proposed changes to these Chapter Bylaws shall be approved by the Chair of the Membership Activities Board and the ACM Constitution and Bylaws Committee before being presented to the Chapter membership for a vote.*
2. No official business of the Chapter shall be conducted unless a quorum is present. A quorum of the Chapter shall be defined as 50 percent of the voting membership of the Chapter or at least 5 members, whichever is greater.
3. A simple majority of the voting members present shall be required to carry a motion.
4. Officers will be elected by a plurality of votes cast.
Dissolution of the Chapter
1. Dissolution of this Chapter by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of taking this vote.
2. Should this Chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by the Membership Activities Board.*